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District Staff Officer - Communication Services
Terry F. Bearce, DSO-CS 5NR
Usual Disclaimer: The Communication Services web pages are for informational purposes
only. Do not contact the webmaster regarding these pages. Contact the DSO-CS for information and questions.
We have put together a number of TIPS
to assist the Auxiliarist in various areas of computer usage. Below
you will find the various links to those items for your review.
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Website
Maintenance Part 1 |
The main goal for this Website
Maintenance procedure is to reduce the temporary statistic files
that collect in cPanel. Over time if not removed and maintained the
space these temporary files consume on each site is usually Mega
Bytes. When a website is over quota it can usually be solved by
removing these Temporary Files from cPanel. It would be good
practice for CS Officers to perform this procedure at least as a
quarterly maintenance routine.
This procedure only applies to the websites
that have cPanel installed, including those that are hosted on the
AIRS (Auxiliary Internet Resources Site) web server. |
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Email Guidelines |
One problem with email is missed
signals - the written message doesn't come with facial
expressions or gestures that you would get in a face-to-face
meeting, and there's no tone of voice to interpret as you could over
the telephone. A great deal of human communication comes from these
non-verbal signals and traditionally they help to make the message
more clear.. The following tips should help you avoid some of
the pitfalls. |
Flotilla Finder - Using
the correct zip code for Flotillas |
The Flotilla
Finder is an excellent method for potential members to find a
nearby flotilla. Unfortunately, the current zip code listing
for many flotillas may be based on an older program. Flotillas
may update to the correct zip code and latitude/longitude of
their current meeting location. All this can be done within Aux
Directory at
https://auxofficer.cgaux.org/auxoff/signin4.php
To do this,
first determine the zip code for the flotilla meeting
location. Use a site to enter zip code for latitude/longitude, such as
http://www.zipinfo.com/search/zipcode.htm.
Then in Aux Directory, scroll down to district, open, then to
flotilla, and open "Unit Info". The Flotilla Commander (FC),
Vice Flotilla Commander (VFC), or FSO-CS, will have an edit
button to open. Meeting location, time, zip code, and
latitude/longitude may be edited.
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Excel Unit Roster download |
Those members needing an Excel Unit Roster download, may do so from AuxData.
Information is available in the "How To Library" in I Department.
http://itgroup.cgaux.org/IU/howto.php.
Topics are available in Power Point Presentations and PDF
documents. "Useful AuxData Reports" demonstrates how to locate a
roster. "Save a Report in Excel" and "Use Excel to Print a Member
Roster" are both helpful. |
The Communication Services program is aimed at the
improvement of internal Auxiliary communications by utilizing
technology to facilitate the relay of information between Auxiliary
members up and down the Auxiliary Chain of Leadership and
Management. Below you will find various links that will assist
you in your Communications Services Staff Officer position.
Most reports and documents on
the 5NR website are Adobe Acrobat
(.pdf) files. You will need the Adobe Acrobat
Reader to read or print the documents. To save the documents to your computer,
right-click the link and select "save target as..." (Internet Explorer) or
"save link as..." (Netscape).
 Even if you already have Adobe Acrobat
Reader, you should make sure you have the latest version.
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