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Email Guidelines

Email Forwarding:

We are all entitled to our political, religious and ethical views as a citizen of this country. However, as Auxiliary members our views must fall within the guidelines of our organization and the instructions set forth by the Commandant of the Coast Guard. Forwarding opinions or writings within the political, religious and ethical area are not acceptable for us to send to our Auxiliary membership and will not be acceptable to the leadership of this district.

If you want to send a friend this type of information it is your choice, do not use your Auxiliary bang lists or the Auxiliary as a means of expressing yourself in this arena.

Email Etiquette:

  • Be concise and to the point.

    Do not make an e-mail longer than it needs to be. Remember that reading an e-mail is harder than reading printed communications and a long e-mail can be very discouraging to read.

  • Use proper spelling, grammar & punctuation.

    E-mails with no full stops or commas are difficult to read and can sometimes even change the meaning of the text. And, if your program has a spell checking option, why not use it?

  • Do not write in CAPITALS

    IF YOU WRITE IN CAPITALS IT SEEMS AS IF YOU ARE SHOUTING. This can be highly annoying and might trigger an unwanted response in the form of a flame mail. Therefore, try not to send any email text in all capitals. BOLDING THE CAPITALS can make the annoyance even greater.

  • Do not overuse Reply to All.

    Only use Reply to All if you really need your message to be seen by each person who received the original message.

  • Take care with abbreviations and emoticons.

    Try not to use abbreviations such as BTW (by the way) and LOL (laugh out loud). The recipient might not be aware of the meanings of the abbreviations and these are generally not appropriate. The same goes for emoticons, such as the smiley :-). If you are not sure whether your recipient knows what it means, it is better not to use it.

  • Do not forward chain letters.

    Do not forward chain letters. We can safely say that all of them are hoaxes. Just delete the letters as soon as you receive them.

  • Do not use email to discuss confidential information.

    Sending an email is like sending a postcard. If you don't want your email to be displayed on a bulletin board, don't send it. Moreover, never make any libelous, sexist or racially discriminating comments in emails, even if they are meant to be a joke.

  • Don't forward virus hoaxes and chain letters.

    If you receive an email message warning you of a new unstoppable virus that will immediately delete everything from your computer, this is most probably a hoax. By forwarding hoaxes you use valuable bandwidth and sometimes virus hoaxes contain viruses themselves by attaching a so-called file that will stop the dangerous virus. The same goes for chain letters that promise incredible riches or ask your help for a charitable cause. Even if the content seems to be bona fide, the senders are usually not. Since it is impossible to find out whether a chain letter is real or not, the best place for it is the recycle bin.

  • Don't reply to spam.

    By replying to spam or by unsubscribing, you are confirming that your email address is 'live'. Confirming this will only generate even more spam. Therefore, just hit the delete button or use email software to remove spam automatically.

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